Administrator, Afghanistan
Posted September 24, 2008
Job Objectives:
- Elaborate Action contre la Faim projects budget
- Define scheme and level of expenses authorization at the field level
- Ensure implementation of Action contre la Faim standard purchase procedures and documents
- Control and edit budget follow up to be communicated to Coordination team every month
- Prepare annual mission budget
- Validate treasury forecast from bases
- Control functioning costs of the mission
- Ensure financial sensitization at mission level : budgets analysis, amendment proposition, expenses programming
- Consolidate mission monthly treasury forecast and ensure transmission to Headquarter
- Supervise invoices control and double archiving
- Physically control cashboxes in capital and whenever visiting bases
- Supervise accounting, extra accounting and expatriates lump sum data entry
- Supervise edition of accounting monthly report
- Supervise bank book and bank statement matching
- Control monthly accounting report and ensure transmission to Headquarter
- Communicate payment to be organized by the Headquarter on behalf of mission
- Define cash flow scheme and organize transfer to bases
- Prepare treasury advance request on non signed budgets
- Ensure on time edition and archive of donors intermediary and final reports according to each donors standards
- Supervise grants contracts pre-audit (invoices quality, risk chart and documents presentation)
- Follow instalment to be received on the field
- Follow financial risk link to mission activity and especially those linked to Human Resources commitment
- Make the Terms & Conditions comply with Paris standard
- Design and Implement a proper training policy for the national staff
- Design and Implement an evaluation plan for the national staff
- Supervision of the strict application of the internal regulations
- Supervision of the organization of staff representatives’ elections
- Follow-up of the national legislation
- Organization of a food basket follow-up (distinct one on each base)
- Supervision and support to logistics-administrators on national Human Resources
- In charge of recruitment and training of local team
- Evaluate administration team
- Ensure internal communication within the team
- Train administration team on budget aspects
- Supervise flight tickets validity and booking
- Supervise expatriate home staff
- Control visa renewal process and expatriate declaration to local authorities
- Control living costs and houses equipment purchase
Qualifications:
- Masters in management and previous experience in finance management minimum
- Humanitarian field experience required
- French and English compulsory
Please submit only one application. You may apply to multiple job openings or general positions per application.
